Avoid long emails or messaging threads. Have a meeting instead.
“We all joked when (the quarantine) happened that now we’ll know what meetings were really needed. When working remotely, we actually see an interesting side effect. Thanks to things like Zoom, meetings happen just in time and end up being shorter.”
“Unlike in the office, you don’t have to leave your workstation or find a room to talk. When an email or messaging threads start to get too lengthy or complex, it’s usually easier to jump into Zoom and talk it out. If I have Zoom integrated with Slack, all I have to do is type “/zoom” in a message thread and we’re instantly in a meeting together.”
Every work assignment should have clear acceptance criteria that can easily be measured.
“This is where having the right tools is so important. Making use of shared documents, calendars, and project management apps will allow everyone on the team to track assignments without additional meetings or messaging.”
“Here at Forte Group, we have everything set up so that whenever someone closes a task, I get a notification so I don’t have to ask about it. This way, we can spend our meetings solving problems instead of discussing the status of the job board.”
Last, but not least, make it fun.
“Using funny emojis or SFW memes to express feelings in written communication can actually foster a sense of camaraderie and help everyone loosen up when things get hectic. Having separate channels for topics that aren’t work-related is a good idea, too. You could even try hosting a virtual coffee chat or a happy hour via Zoom to celebrate the end of a project or the start of the weekend.”